Welcome to the AGBIS Clerk Vacancies Board
This board is for our member schools to advertise any Clerk or Governance Professional vacancies they have. If you are an AGBIS member school and would like to advertise your vacancy on this Board please get in touch and we will support you. We also have a Governor Vacancies Board, which you can view here.
There are currently 4 vacancies for Clerks:
Stonyhurst College
The role of Clerk to the Governors is extremely important. The Clerk is directly responsible to the Chair of Governors, and the two will communicate regularly regarding the operation of the Governing body. The Clerk will work with the Chair to improve the quality and efficiency of governance and will support the Board in fulfilling their roles as Governors and Trustees.
This is an ideal opportunity for a highly organised professional to play a pivotal role at the heart of our School’s leadership. As the Clerk to Governors, you’ll be a trusted partner, ensuring the seamless operation of our Governing body. The ideal candidate will be able to navigate complexities with diplomacy and maintain high standards of integrity and confidentiality.
The Clerk is the Governors first point of call for all matters of governance of the schools, providing professional support and advice.
Hours of Work: The role is flexible, part-time and on an annualised basis is anticipated to cover 840 hours, approx. 3 days per week, term time plus 12 days in non-term time. Governor meetings are generally held during the day-time on weekdays (Mondays and Fridays) during term time, therefore, the role is predominantly term time only with 4 additional weeks worked at other times during the year with an average of 20 per week.
View the Candidate Information Pack and Job Description
How to apply: Candidates should complete our Application Form which includes details of key achievements and experience. Completed forms should be returned to [email protected]. The closing date is 6th January 2025 with interviews to take place as soon as possible after the closing date. We reserve the right to close this vacancy early if we receive a high volume of suitable applications. Early applications are encouraged.
Upton House
Vacancy: Clerk to the Governors
Salary: £7,100-£8,800
Contract: Permanent – Term-time plus 4 weeks in the school holidays
Hours of Work: 8 hours/week (days/times flexible) including at least two evening meetings per term
To Start: As soon as possible
Description: We are looking for an extremely organised, effective and flexible Clerk to the Governors to join our School reporting to the Chair of Governors. The successful candidate will also provide admin support for the Chair of Governors.
The Clerk will provide administrative and organizational support for all Council of Management meetings and committee meetings and ensure all follow up action has been taken. They work closely with the Head, Chair of Council and other council members on identified tasks and provide advice to the Head and council members on constitutional and procedural matters.
The hours for this post are irregular due to the duties and nature of the post. Therefore, the post holder must be flexible in their approach to the post and able to attend evening and/or daytime meetings at the school. Be able to attend ad hoc panel meetings. Regularly carry out administrative duties on their own initiative and meet deadlines set by law and governing body.
This is a fantastic opportunity to join a friendly and welcoming community in one of the leading independent schools in the area.
You can view the Clerk to Governors advert here, Person Specification here, and Job Description here.
How to Apply: If you are interested in applying for this role please fill in the application form and send to [email protected] and we will be in contact with you. We look forward to hearing from you!
Port Regis
Port Regis is one of the country’s leading co-educational day and boarding schools for children aged two to thirteen. A school in which tradition and innovation have gone hand in hand for more than a century, we provide a thoughtful, rounded education that enables children to thrive. This education goes well beyond our beautiful buildings and outstanding facilities – it is rooted in our culture and values.
We seek a Clerk to Governors to join us from February 2025.
Role profile
Port Regis’ Governing Body, known as the Council of Management, consists of 14 Governors. It has 5 Committees reporting to it, each with its own Chair – Education, Wellbeing, Governance, Finance and Communications. The primary purpose of the role of the Clerk is to:
- Coordinate and administer the Governing Body’s operations.
- Advise and support the Chair of Governors, the Chairs of the Governing Body’s Committees, the Head and the Bursar with governance matters and administration.
- Monitor compliance with all relevant statutory company and charity law requirements and best practice with regard to the School’s governance.
- Act as Company Secretary and undertake all necessary Charity Commission administration.
Hours of Work
This is predominantly a term time only role (32 weeks a year) although there may be times when you are required to work during school holidays e.g. if governors’ papers need to be circulated or prepared during half term breaks. The hours of work will vary from week to week but on average, the Clerk to Governors role equates to 1.5 days or 12 hours a week.
How to apply:
If you feel you can meet the requirements of the post, we would be delighted to hear from you. Please visit our website for full details and complete the application form and send it, along with a covering letter, to our Director of HR & Legal, Mrs Geraldine White or via post to Port Regis, Motcombe Park, Shaftesbury, Dorset SP7 9QA at your earliest convenience and to arrive before 08.30 on 6 January 2025. Early applications are encouraged. Please read the Safer Recruitment Pack and Child Protection & Safeguarding Policy in conjunction with your application.
The King's School Canterbury
Vacancy: Deputy Clerk to the Governing Body
Location: Canterbury, Kent (virtual position)
Description: 20 hours per week, 34 weeks per year, £13,200 per annum (£31,800 full time equivalent) plus 16.5% holiday pay
King's School, Canterbury is seeking a proactive and detail-oriented Deputy Clerk to the Governors to support its governance and compliance operations. This role offers a unique opportunity to contribute to the strategic functioning of the school, working closely with the Clerk to the Governors and the governors themselves.
The position is virtual with some flexibility regarding hours; some evening and weekend work may be required.
Key Responsibilities:
- Governance Support: Maintain accurate records for the Foundation and individual governors, including training and compliance documentation.
- Meeting Coordination: Organise all governor meetings, handle scheduling, distribute meeting papers, book rooms, and manage refreshments as necessary.
- Minute Taking: Attend meetings, draft agendas, take accurate minutes, and compile draft records for review by governors.
- Policy & Compliance Administration: Ensure that all governance documents are up-to-date, liaise with external organisations, and handle statutory compliance documents.
- Website & Intranet Management: Regularly update the governors' section on the school’s intranet and website.
- Event Support: Assist in arranging governor training, and other relevant meetings as directed by the Clerk to the Governors.
The ideal candidate will be an organised, proactive individual with a strong administrative background.
Essential skills and attributes include:
- Strong IT Proficiency: Proficient in MS Office, Zoom, MS Teams, and other virtual collaboration tools.
- Attention to Detail: Able to manage complex schedules and documents with meticulous care.
- Confident Communication: Clear and professional in both written and verbal interactions, comfortable liaising with senior staff and external parties.
- Prior Experience: Experience in minute-taking and large meeting organisation preferred.
- Education: Educated to at least A-Level standard (or equivalent).
- Commitment: Sympathetic to the aims and values of King’s School, Canterbury.
The King’s School is committed to ensuring the highest levels of safeguarding and promoting the welfare of our pupils, and we expect all our staff and volunteers to share this commitment. We adopt a fair, robust and consistent recruitment process which is in line with the statutory Keeping Children Safe in Education guidance. This includes online checks for shortlisted candidates.
All offers of employment are subject to an Enhanced DBS check, references, and where applicable, a prohibition from teaching check.
How to Apply: For further information and to apply online, please visit: Current Job Vacancies • The King's School, Canterbury (kings-school.co.uk)
Closing date for receipt of applications: 28 November 2024.